Government filing portals

Before you start

• EPFO establishment ID and employer login
• Verified DSC or e-sign where required
• Employee UAN, wage and contribution file for the wage month

Filing process

1. 1Sign in to the employer portal and confirm the establishment and wage month.
2. 2Prepare the ECR text file from payroll and validate UAN, wages, NCP days and contributions.
3. 3Upload the ECR under Payments, review the member-wise validation result and correct rejected rows.
4. 4Approve the validated ECR to generate the TRRN and challan.
5. 5Choose online payment, complete bank authorisation and return to EPFO to confirm status.

Evidence to retain

• Uploaded ECR statement
• TRRN and challan
• Payment confirmation or receipt
• Member-wise contribution reconciliation

Before you start

• 17-digit employer code and employer login
• Insured-person numbers for covered employees
• Contribution days and wages for the month

Filing process

1. 1Sign in as an employer and select the contribution period.
2. 2Upload the contribution file or enter employee contribution details online.
3. 3Resolve invalid insurance numbers, wage values or zero-day exceptions shown by the portal.
4. 4Submit the contribution details and generate the challan.
5. 5Pay through the available online banking option and verify the challan status after returning to ESIC.

Evidence to retain

• Contribution history or submitted return
• Generated challan number
• Online payment receipt
• Payroll-to-ESIC reconciliation

Before you start

• Valid TAN and deductor login
• Challan details matched to OLTAS
• Validated Form 24Q statement file and Form 27A where applicable

Filing process

1. 1Prepare and validate the quarterly Form 24Q statement using the current return preparation and file-validation utilities.
2. 2Sign in to Income Tax e-Filing as the deductor and upload the validated TDS statement under the applicable form and quarter.
3. 3Complete DSC or electronic verification and retain the transaction acknowledgement.
4. 4After processing, sign in to TRACES to check statement status and resolve defaults or correction requirements.
5. 5Request and download Form 16 Part A from TRACES, then reconcile it with Part B before issue.

Evidence to retain

• Upload transaction ID or provisional receipt number
• Filed statement status
• Challan and PAN validation report
• Downloaded Form 16 and any correction acknowledgement

Before you start

• MCA business-user login linked to the company
• Active DSC associations for signatories and professional certification
• Final financial statements, Board approvals and the applicable AOC/MGT forms

Filing process

1. 1Sign in to MCA21 and search for the applicable webform, commonly AOC-4 and MGT-7 or MGT-7A.
2. 2Enter the CIN and filing period, complete the form and attach the required signed records.
3. 3Run form validation and affix the required DSCs or professional certification.
4. 4Submit the form, note the SRN and pay the statutory fee.
5. 5Track the SRN until approved or taken on record; respond to resubmission remarks within the stated period.

Evidence to retain

• Submitted form and attachments
• Service Request Number (SRN)
• Fee receipt
• Approved or taken-on-record status

Before you start

• LIN or establishment details
• Principal-employer registration details
• Contractor, work-order, workforce and licence particulars

Filing process

1. 1Sign in to Shram Suvidha and select the applicable CLRA registration or licence service.
2. 2Choose the establishment and jurisdiction, then enter principal-employer, contractor and work-order details.
3. 3Upload the prescribed declarations, certificates and supporting documents and pay the fee or security deposit shown.
4. 4Submit and track the application reference until the registration certificate or licence is issued.
5. 5For periodic or annual returns, use the return service shown for the relevant central or state jurisdiction.

Evidence to retain

• Application reference
• Fee or security-deposit receipt
• Registration certificate or contractor licence
• Submitted return and acknowledgement

Before you start

• Constituted Internal Committee and current member details
• Calendar-year case and training statistics
• District Officer contact and any state-prescribed format

Filing process

1. 1Compile the Internal Committee’s annual statistics and narrative for the calendar year.
2. 2Have the report reviewed and signed by the Presiding Officer or authorised signatory.
3. 3Submit the annual report to the employer and the jurisdictional District Officer using the method prescribed locally.
4. 4Register or update the organisation and nodal-officer details on SHe-Box where applicable.
5. 5Retain delivery evidence and record any acknowledgement or follow-up from the District Officer.

Evidence to retain

• Signed annual report
• Email, portal or physical-delivery proof to the District Officer
• Employer submission record
• SHe-Box organisation or nodal-officer record

Before you start

• State PT registration or enrolment number
• Employee salary-slab computation for the period
• State-specific return period and payment challan details

Filing process

1. 1Open the portal for the state where the establishment is registered and sign in under the employer or deductor registration.
2. 2Select the return period and enter or upload employee counts and tax by salary slab.
3. 3Validate the return against payroll deductions and any state-specific February or annual adjustment.
4. 4Submit the return, generate the challan and complete payment.
5. 5Re-open the period to confirm both return-filed and payment-success statuses.

Evidence to retain

• Filed PT return
• Challan and payment receipt
• Employee-wise deduction working
• Portal status or acknowledgement

Before you start

• Establishment or LWF registration
• Eligible employee count and contribution working
• State contribution period and due date

Filing process

1. 1Open the applicable state Welfare Board or labour portal and select employer contribution.
2. 2Choose the contribution period and enter eligible employee, employee-share and employer-share totals.
3. 3Upload the prescribed statement or employee schedule where requested.
4. 4Submit and pay using the portal’s available payment method.
5. 5Confirm successful status and save the contribution statement and receipt.

Evidence to retain

• Contribution statement
• Payment challan or receipt
• Employee eligibility working
• Portal acknowledgement

Before you start

• Establishment address and ownership documents
• Employer, manager and workforce details
• Existing registration number for renewal or amendment

Filing process

1. 1Open the state labour service selected in the in-app card and choose registration, renewal or amendment.
2. 2Enter establishment, employer, manager, activity, working-hours and employee details.
3. 3Upload the state-prescribed address, identity, ownership and declaration documents.
4. 4Pay the calculated fee and submit the application.
5. 5Track scrutiny or inspection queries and download the issued certificate after approval.

Evidence to retain

• Submitted application
• Fee receipt
• Registration certificate or renewed certificate
• Approved amendment record

Before you start

• Factory licence and occupier/manager details
• Approved plans and installed-power/workforce data
• Accident, leave, hours and employment records required by the state return

Filing process

1. 1Open the state factories service and select licence renewal, amendment or the applicable annual/half-yearly return.
2. 2Confirm occupier, manager, manufacturing process, power and worker particulars.
3. 3Complete the prescribed return or application and upload supporting records.
4. 4Pay the licence or amendment fee where required and submit.
5. 5Track inspection or scrutiny remarks and download the acknowledgement or renewed licence.

Evidence to retain

• Submitted statutory return or application
• Fee receipt
• Acknowledgement
• Renewed or amended factory licence

Before you start

• Applicable registration or licence
• Correct state and establishment jurisdiction
• Prescribed return, register extract and supporting records

Filing process

1. 1Confirm the authority and form stated in the obligation, registration or latest notification.
2. 2Open the jurisdictional portal shown in the in-app card and select the relevant service.
3. 3Complete the period data, upload prescribed records and validate totals.
4. 4Submit and pay any applicable fee.
5. 5Save the acknowledgement and verify that the filing appears in the establishment history.

Evidence to retain

• Submitted form or return
• Acknowledgement number
• Payment receipt where applicable
• Copy of uploaded supporting records